Purchase Management
Buy the right stock at the right time, receive it accurately and know exactly what each item really cost you, including freight and duty.
Buying well is half of trading profitably. Square Loop gives your purchasing team a clear path from request to payment, with approvals where you need them and full visibility of what has been ordered, shipped, received and billed.
Requests and approvals
Staff raise purchase requests, and Square Loop suggests items that have fallen below their reorder level. Requests and orders above your chosen value can route through an approval workflow before anything is committed.
Purchase orders, local and international
Raise purchase orders in the supplier’s currency, email them as PDFs and track what is still pending. For imports, record each shipment with its bill of lading or airway bill, container number, vessel, ETA and customs status, so your warehouse knows exactly what is on the water.
Goods receipt
Receive goods against the order, record accepted and rejected quantities, assign racks and batches, and update stock instantly. Your warehouse team can do it on the mobile app with a barcode scanner.
Bills and landed cost
Match bills to goods receipts so you only pay for what arrived. Add freight, customs duty, insurance and handling as landed costs, and Square Loop spreads them across the items to give you their true cost. Your margins are calculated on real numbers, not guesses.
Returns and vendor advances
Return goods with debit notes linked to the original bill, record price allowances and correct billing errors cleanly. Pay suppliers in advance and apply that advance to their bills later.
Fewer stock-outs
No paying for goods you didn't receive
True item cost including import charges
Clear view of what is pending from every supplier
Landed cost is the full cost of getting goods into your warehouse: the supplier price plus freight, customs duty, insurance and handling. Square Loop adds these to item cost so your margins are accurate.
Yes. Purchase orders and bills can be raised in any currency, and exchange differences are posted automatically.
Yes. Approval workflows can apply to purchase requests and orders, with value thresholds and multiple approvers.
Related modules
Every module shares the same customers, items and ledger. See all features or go back to the Square Loop home page.
Real-time stock by warehouse, rack and batch
VAT-ready books that post themselves
40+ live reports and role-based dashboards
Quotations, live stock, barcode scanning and approvals on Android and iOS.
Book a free 45-minute demo and see Square Loop Purchase Management working with your own products and processes.
Square Loop is the ERP built for trading businesses. Sales, purchasing, inventory, accounts, CRM, delivery and HR work together in one loop, on the web and on your phone.
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Office
Al Helali Street
Al Nahyan, Zone 1
Abu Dhabi, UAE
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